Document Control Assistant

Document Control Assistant
Netherlands / Belgium
Part Time (3 days per week)

Windcat is a leading provider of safe and efficient crew transfer services to the offshore industry, operating at the forefront for more than 20 years. With a growing fleet of over 55 Crew Transfer Vessels (CTVs), 2 Commissioning Service Operation Vessels (CSOVs) and 1 Multi-Purpose Accommodation Support Vessel (MPASV) — and several newbuilds under construction — Windcat plays a key role in supporting offshore projects worldwide. As part of CMB.TECH, one of the largest listed and diversified maritime groups in the world, you’ll get more than just a job title — you’ll join a team dedicated to shaping the future of offshore energy.

Are you highly organised, detail-focused, and confident managing documentation in a fast-paced operational environment?

We are looking for a Document Control Assistant to support the management of vessel certification and safety equipment across our UK, Irish, Belgian, and wider European fleet.

This is an important role — helping to ensure our vessels remain compliant, operationally ready, and supported by accurate, up-to-date documentation.

Why Join Windcat?

Windcat is a trusted leader in the offshore wind and marine sectors, known for innovation, operational excellence, and a rapidly expanding fleet. You’ll be joining a growing, international business where your work directly supports vessel readiness, safety compliance, and operational performance.

As the Document Control Assistant, you will play a key role in supporting our fleet and technical teams behind the scenes.

As our Document Control Assistant, you will:

• Support the administration and management of vessel certification across multiple flag states
• Monitor certificate expiry dates and highlight upcoming renewals and inspections
• Assist with coordinating statutory inspections and surveys (Flag, Class, HSOSC, Workboat Code, DoC DG, CMID)
• Support the planning of safety equipment inspections, including liferafts, fire systems, PLBs, and compass swings
• Upload and maintain vessel certification records across internal and client systems
• Maintain accurate documentation within SharePoint, MARAD, and certification archives
• Support the weekly vessel certification meeting, including tracking actions and updating reports
 Assist with certification and safety equipment requirements for new build vessels
• Raise purchase orders for inspections and certification-related items, and support invoice processing
• Support updates to vessel specification sheets, liaising with vessel teams where required

You’ll join a collaborative organisation where safety and respect come first. We value people who take ownership, anticipate needs, and take pride in keeping things running smoothly behind the scenes. At Windcat, your contribution will directly support vessel compliance and operational readiness across our fleet.

If you’re organised, detail-oriented, and ready to play a key role in a dynamic offshore environment, we’d love to hear from you.

Apply now and become part of the Windcat team.

Skills / Experience

Essential

Previous experience in an administrative or document control role
· Strong organisational skills with the ability to manage multiple priorities
· High level of attention to detail and accuracy
· Excellent communication skills and a professional approach
· Strong Microsoft Office skills (Word, Excel)
· Proactive, reliable, and able to work both independently and as part of a team

· At least a B2 proficiency in English Language

Desirable
· Experience in a marine, offshore, or technical environment
· Familiarity with certification processes or compliance documentation systems
· Experience using document management systems (e.g. SharePoint)